Deanna Peters' META; set Natalie Purschwitz; lights James Proudfoot
More generally, when negotiating with a designer, be up front with your project information, including questions and concerns. Make sure to engage collaborators in decisions, especially those that affect their work. Be prepared to learn about others’ processes and working requirements and negotiate agreements with respect and in openness.
If the scope/scale of your project changes, be prepared to re-negotiate terms. For example, your project’s been cancelled because of COVID restrictions. Do you have terms in your collaborator agreements around paying out or partially paying out fees for cancelled gigs? In the design world, this is sometimes called a “kill fee”, which recognizes the time/work someone’s put into a project before it was cancelled.
After the project’s begun, make sure to credit designers, including in programs, videos, images and on social media. Remember, it’s their work too!